Open Position
Swansea, UK

SureView orange arrowAdministration Assistant (Part-Time)

Job Location: Swansea, UK

Salary: £25,000 pro-rata

24 Hours Per Week

Here at SureView Systems we develop software to improve an organisation’s ability to manage and respond to security events by creating an intuitive, easy-to-use response platform.

The goal of the software is to improve operator response times, by prioritising what’s important, while automating many of the time-consuming, manual, and often inconsistent processes of running a command center. This in turn results in better security outcomes.

Our business is at the forefront of what is possible in terms of automation within security and our people are at the heart of that. As our Administration Assistant you will play a key role in the central team, providing quality, proactive administrative support to the Director of Development and People Manager enabling them to fulfil their roles effectively and achieve the strategic objectives of the business.

Roles and Responsibilities

  • Providing general business administrative support to the Director of Development and People Manager, duties such as:
    • Oversee office maintenance, facilities and equipment; liaising with third parties to ensure office services are maintained (e.g. internet, electricity, cleaner, building management company) 
    • Office procedures (e.g. risk assessments, signage, fire safety tests)
    • Acting as the first point of contact, meeting and greeting visitors, signing parcels etc. 
    • Maintaining administrative systems and databases; including keeping accurate records and data inputting 
    • Ordering office equipment, supplies and ensuring the kitchen is fully stocked with tea/coffee/milk/snacks
    • Organising and booking social events
  • Reporting to People Manager and supporting with recruitment administrative duties such as;
    • Prepare and post job adverts online (Indeed etc.)
    • Maintain candidate tracker / database 
    • Schedule interviews for hiring managers and candidates; liaising with recruiters where required.  
    • Resolve issues (i.e. Interview cancellations) 

Required Experience & Qualifications…

  • Previous experience in office administration required
  • Basic DBS Check

Skills we need…

  • Great attention to detail
  • Excellent communication skills (written & verbal)
  • Strong IT Skills (Microsoft Office, GSuite, Excel etc.)
  • Ability to work well independently and as part of a team 
  • Excellent time management skills
  • Strong organisational and problem-solving skills with ability to multitask

Skills we’d love…

  • Process improvement
  • Experience working with third-party vendors
  • Recruitment administration

Above & Beyond…

  • Experience using recruiting software and social networks for recruiting (Indeed, LinkedIn etc.)
  • Familiarity with health & safety procedures and regulations
  • Familiarity with hiring practices and stages (screening, interviews, assessment etc)

The Perks…

  • Casual Dress Code
  • Private Healthcare (Salary Deduction)
  • Private Dental (Salary Deduction)
  • Training & Conferences
  • Holiday Buy/Sell Scheme
  • Company Pension
  • Gym Membership
  • Free Tea, Coffee & Snacks
  • Social Events
  • Cycle to Work Scheme
  • Employee Assistance Programme

Application Process 

Please Note: SureView Systems does not hold a UK Visa & Immigration (UKVI) Skilled Worker License sponsor and are unable to sponsor any individuals for Skilled Worker Sponsorship.

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